Trailblazing print management software proves to be a successful solution for educational institutions
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Suffern, NY— Rockland Community College knew they were facing a major printing dilemma when allowing their students to print without charge led to going through reams of paper, constant unclaimed printing jobs, and the continuous need to replace ink cartridges. With the ever-increasing cost of printing expenses, the college’s library had no choice but to put a halt on t
“We approached CCP Solutions with the events that led to our unhappy decision to pull the printers from the library and the recognition that there was a solution that would satisfy both students’ printing needs and the college’s need to cut costs,” says Rockland Community’s Interim Library Director Sarah Levy. Rockland Community’s decision to choose CCP as their managed print provider was made thanks to CCP’s unique “no cost” model, their expertise in managed print services, and their breadth of understanding in deploying print management solutions on college campuses. After consulting with the college and carefully considering their needs, CCP Solutions determined the game-changing solution for RCC: Papercut print management software. The user-friendly print management software Papercut is a one-stop shop for printing needs, including student print quota controls, simple web-based administration for staff members, and wireless laptop printing.heir printing services. It was then that the school’s officials knew it was time to make a change to their approach to printing services, and fast.
“Many schools throughout the region are either spending too much money on their current pay-for-print model, or they don’t have enough funds to roll out a state-of-the-art solution, so they simply do nothing and use an honor system approach,” says Wayne Piskin, CCP Solutions’ Vice President. “In the older, more traditional model of print management software, the college typically provides the printers and pays for all support, supplies, toner and paper as well as the management of all these areas. CCP takes the pain away from this process and also saves the school typically 20-30% of their overall costs.”
So how has Rockland Community benefited from Papercut so far? “Papercut is well-received by our students, and printing here in the library has been quite active!” says Levy. Students can now print in the library from 2 locations, providing greater flexibility and convenience, and have much more versatility in terms of the devices they can print from. In fact, they can print from home computers, wireless laptops, tablets, and even smartphones. Along with the added convenience for students, the college is saving money as well, since there is no longer a need to purchase toner and paper for the printers.
With the added convenience and money saved, it’s no wonder that exploring the use of print management software is on the rise for both academic institutions and businesses. “Many mid-size to large corporations use these systems and are seeing enormous cost savings by having better controls on their usage,” Piskin says. “College IT departments are also becoming more savvy in regards to the tools available to help control and monitor usage, and are looking to companies like CCP for the level of expertise they need to help make better decisions.”
Piskin notes that although print management software use is still in its infancy among smaller organizations, “it will continue to grow exponentially as companies become more aware of the true dollars that can be saved. All organizations that consider printing costs to be an important cost center to monitor would be advised to implement a print management tool of some type.”
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